Sponsors + Exhibitors
Join as a Sponsor or Exhibitor!
The International Trails Summit, hosted by American Trails and the Professional TrailBuilders Association, is the best way to demonstrate that your company or organization is a leader in the trails and outdoor recreation industry.
Your brand will be seen by thousands of agency, government, business, academic, and nonprofit outdoor recreation leaders across the U.S. and abroad through our website, native mobile app, social media, email marketing, printed materials, and advertising impressions.
Onsite, you will have exclusive, dedicated access to 700+ attendees, 120+ speakers, and multiple channels of outreach.
10% discount for sponsors/exhibitors by December 31, 2024
Key Details
The exhibitor space is structured to maximize and amplify informal conversations.
Food and coffee breaks are strategically integrated throughout the exhibitor space.
Booth spaces are 10’x10’, and each 10’ x 10’ booth includes a 6’ skirted table, 2 chairs, a wastebasket, and an ID sign. Booths will also include 8’ draped back walls and 3’ draped side walls.
Exhibitors will be located in Ballrooms A-D, with larger sponsors ($6,000 and above) in the Grand Terrace just outside of the Ballrooms.
Opportunity to lead a Tech Talk Session to share new technologies, ideas, case studies, etc. (20-minute sessions throughout the conference). This opportunity is first-come, first-served.
Set-up on Monday, April 14 and takedown on Wednesday, April 15 (schedule below)
Exhibitors have the option to set up a display or demonstrate equipment at the Off-Site Day on Thursday, April 17 (afternoon).
Registrations included with all levels: 8 included with Summit sponsorship; 5 included with Tahoe, 3 included with Sierra, 2 included with Supporter (more details below), and 1 included with exhibitor.
Attendee list sent out 2 weeks pre- and post-Summit.
Levels + Benefits
World Trails Film Festival Sponsorship
We are pleased to announce that the World Trails Film Festival will be part of the International Trails Summit in 2025. Presenting sponsorship is $10,000, and all of the sponsorship proceeds go to the World Trails Film Festival. View the 2024 films preview to learn about films, although not all shown at ITS 2027, will be available in the coming season.
Reach out to symposium@americantrails.org for more details on this opportunity!
Exhibitor Schedule
Exhibitor Set Up:
Monday, April 14, 2025 – 12:00 p.m. to 7:00 p.m.
(Offsite day set up starts at 7:00 a.m. on Thursday, April 17, 2025)
Exhibit Hall Hours:
First show day, Tuesday, April 15, 2025 – 7:00 a.m. to 7:00 p.m.
Second show day, Wednesday, April 16, 2025 – 7:00 a.m. to 5:00 p.m.
Offsite day (optional), Thursday, April 17, 2025 – 11:30 a.m. to 4:00 p.m.
Exhibitor Breakdown:
Wednesday, April 16, 2025 – 5:00 p.m. to 8:00 p.m.
(please schedule your exhibit booth shipping out for Thursday, April 17, 2025)
Off-Site Day
The off-site day is an optional and included opportunity for exhibitors and sponsors to showcase their products in the field!
Thursday, April 17
Attendees will be there from 12 - 5 pm
Babcock County Park
Dirt Demo
We have a 2 acre area where we can demonstrate mechanized equipment or swing a tool.
You can also set up a 10x10 tent near the food trucks, construct a bridge in the parking lot area, or bring equipment that attendees can test out in the parking lot or on the bike path.
Exhibitor Details
Cancellation Policy: View the exhibition terms and conditions for cancellation policies for sponsors and exhibitors.
Registering Staff: Exhibitors receive at least one registration depending on level purchased (allowing you access to sessions and meals provided). For all included registration(s), you will receive a separate email on how to register within the exhibitor portal. Any additional booth staffers must register as an attendee (they will be offered a 30% Additional Exhibitor discount). We will send a separate email on how to register booth staffers within your exhibitor portal.
Donate Raffle Items: Please consider donating an item or gift basket to the raffle to bring more recognition to your organization! We will hold a raffle during the Happy Trails Hour taking place in the exhibit hall on the first evening of the Summit for attendees to have the chance to win some fun giveaways. Each attendee will receive one complimentary raffle ticket with their registration. Raffle items can be anything—trail/outdoor related or not—from gift certificates to products or services, small or large—the sky is the limit! We have had outdoor clothing/gear and wine/beer baskets to park benches and vacations/hotel stays or even something as simple as some swag with the donor’s logo on it! Email symposium@americantrails.org if you wish to donate a raffle item!
Exhibitor Kit: View the Exhibitor Kit for complete details on exhibitor options. Any additional items not included with your exhibit booth (as noted above) must be purchased via the decorator or convention center (more details to come once decorator confirmed), including internet/wi-fi, electricity, extra tables/chairs, TV monitors, etc.
Exhibitor Tech Talks: Exhibitors will have the opportunity to showcase their products and/or services via a “tech talk” and will be given access to a meeting room (AV included). These are 20-minute informal presentations that will take place on Tuesday, April 15 in the afternoon and Wednesday, April 16 all day (first come, first served with limited quantity available). Learn more and submit a proposal.
Fund an Emerging Trail Leaders Scholarship: Sponsoring a scholarship helps to foster and promote equitable access to the trail education at the International Trails Summit by breaking down financial barriers. Each sponsorship of $500 will assist with travel for one scholarship recipient and a $1,000 donation will assist with both travel and a full registration. Anyone is welcome to provide one or more scholarships! A scholarship can be purchased via our donation portal or can be added when you register for the Summit.
Payments: If paying via check, please make payable to American Trails and mail to PO Box 491797, Redding, CA 96049. We also accept most major credit cards, as well as PayPal and Venmo. Select Purchase Order if you don't see the payment type listed that you wish to use and we'll share an invoice with additional ways to pay.